Event Management & Production Quotation Template
A dynamic quotation template for Sri Lankan event management firms, wedding coordinators, and audiovisual production rental companies. Features line items for line array sound, moving head stage lighting, high-pitch P2.9 LED video walls, trussing, and on-site event coordination.
Sample Event Management Line Items
Pre-loaded into the generator with realistic market pricing (LKR)
| Description | Qty & Unit | Est. Price (LKR) | Line Total |
|---|---|---|---|
|
High-Definition P2.9 Indoor LED Screen (20ft x 10ft)
NovaStar 4K video processor, ground support frame, HDMI switchers, seamless visual presentation and live camera feed.
|
1 job | Rs. 220,000.00 | Rs. 210,000.00 |
|
Professional Concert & Speech Line Array Sound System
JBL / RCF active line array top speakers, dual 18" subwoofers, digital mixing console (Allen & Heath), 6 wireless Shure UHF microphones.
|
1 job | Rs. 145,000.00 | Rs. 145,000.00 |
|
Intelligent Stage & Ambient Lighting Package
8 Beam moving heads, 16 LED RGBW Par cans for stage wash, hazers/fog machines, DMX lighting console and operator.
|
1 job | Rs. 95,000.00 | Rs. 95,000.00 |
|
Aluminum Box Truss Structure (24ft Width x 14ft Height)
Heavy-duty certified aluminum box truss, base plates, motorized hoists, safety cables, and blackout velvet backdrop.
|
1 set | Rs. 75,000.00 | Rs. 75,000.00 |
|
Event Sound Engineer, Lighting Designer & Technical Crew
On-site technical director, sound engineer, lighting technician, and setup/dismantling crew for rehearsals and 6-hour event.
|
1 service | Rs. 60,000.00 | Rs. 60,000.00 |
| Sample Subtotal: | Rs. 585,000.00 | ||
Default Commercial Terms
- Dedicated 3-phase 63A power supply at the venue must be provided by the client/hotel.
- Setup must commence at least 6 hours prior to the event doors opening.
- Overtime charges of Rs. 15,000 per hour apply if the event program extends past 11:30 PM.
- Client is responsible for venue security and equipment safety during load-in, show time, and load-out.
Warranty & Payment Milestones
All equipment is double-tested with redundancy backups for critical audio channels and video signal converters.
50% advance confirmation payment to secure dates, 50% balance settlement 24 hours before event commencement.
Equipment delivery and setup: 8:00 AM on event day. Soundcheck and rehearsal ready by 3:00 PM.
Ready to create this quotation?
Load these items into our generator, customize your business info, logo, customer details, and download a professional A4 PDF.
Use This Event Management Template NowFrequently Asked Questions
How can I quote for multi-day events or corporate conferences?
You can change the unit to "day" and specify the number of days (e.g. 2 or 3 days). The template calculates your multi-day totals automatically.
Can generator hire be included in this quotation?
Yes, simply add a new line item for "60kVA Silent Diesel Generator with Fuel and Operator".